Learn WordPress user roles

By December 28, 2019Learn WordPress

Users are very important. These are people that have access to your website so you want to see yourself in here.

Usually administrator is the correct role for you when we’re adding a new user.The options are very simple. We set a username. The email address is important because an invitation is going to be sent to the user. You don’t have to set that password. You can let the user set their own password.

For instance if I just create a test user for pixelstorm.

I don’t have to fill out the name, I don’t have to fill out lastname, I don’t have to fill out website

Sending users an invite to WordPress

This checkbox is to send the user notification. So the user is going to get a notification in their email about their account at. The user will get a link to login. The user will be able to set their own password.

Which is best practice as you don’t want to know their password.


What are the WordPress user roles?

Another important aspect here is user roles. Administrator is the most powerful user role. In a single WordPress website install as opposed to a multi-site install. The privileges slowly get less powerful so let’s just go through these roles quickly so I’ve just brought them up in the WordPress.org articles.

  1. The administrator is someone who has access to all the administrative features.
  2. the Editor is someone who can publish and manage posts including the posts of others.
  3. The author is somebody who can publish and manage their own posts.
  4. Contributor is someone who can write and manage their own posts but cannot publish them.
  5. Subscriber is someone who has only you can only manage their profile.
  6. I’ve gone ahead and created the new test user as a subscriber.

Changing a users permissions or access level.

Go to all users. I see this screen here which displays all the people that have access to the website so if we wanted to configure someone’s settings to be to change their user role I could just go to edit and change their user role.

Switching on the WordPress toolbar – Enabling one of WordPress most intuitive features.

Another really cool setting that I find sometimes is switched off. I find that the people that have this tool bar here switched off have the most trouble with WordPress. I think this is a really cool feature, really intuitive. What this does is when it’s switched on and it’s switched on for me at the moment. As I’m logged in as the administrator. What this does is it gives us this toolbar at the top here.

Why this is handy is because say for instance, I’m on the hello world post. I can tell straight away that I’m editing a post. I can go edit post and that’s gonna take me straight in to the hello world post. Once again I can go to view post and that takes me back to the frontend.  That’s the way I like to tackle it. I can go in to the post on viewing and then I go back out and that’s quite handy for me.

It’s also really handy say for instance, if you’re on a page it says “edit page” now so I can edit the sample page. That comes in really handy especially when you’re dealing with things like custom types. It’s always handy to know where you are in the scheme of the website.

Deleting users and attributing the content.

Another important part of managing users in WordPress is deleting users. Now users usually have some sort of content that they’re responsible for you’ll see that this user here is responsible for one post. If we try delete this user it’s gonna ask me to attribute the content to another user. I can just attribute to the remaining user and then confirm the deletion of the user.